§ 16-050. EQUIPMENT, PRODUCTS AND SUPPLIES

Except as otherwise provided by ordinance or general law, where the annual aggregate cost does not exceed Fifty Thousand dollars($50,000.00), the Purchasing Agent, or any designee of the Purchasing Agent, may purchase, lease, or rent for the County of Sutter, equipment of whatever kind and nature, products, including computer software, insurance and other intangible items, and supplies without notice, advertisement, or the securing of competitive bids or quotations. In exercising this authority, the Purchasing Agent shall take advantage of modern communications to obtain fair and reasonable prices, consistent with the needs of Sutter County, including, but not limited to, the use of the telephone, the internet and email, and, when feasible, to use reasonable means to solicit quotes or proposals from local vendors. Purchases, leases, or the rental of equipment and products where the annual aggregate cost exceeds Fifty Thousand dollars ($50,000.00) shall be subject to the requirement of either a request for proposal (RFP) or notice, advertisement, and competitive bidding unless the Board of Supervisors, in the exercise of its discretion, determines in each case that such a purchase may be made without such requirements. For the purposes of this section, approval of the contract for the purchase, lease or rental by the Board of Supervisors shall be deemed sufficient evidence of the Board of Supervisors having made such a finding. No bidding will be required for the purchase of supplies.

(a)

If the RFP process is utilized, the specific procedural details of each RFP shall be provided in the text of the request but shall include the following:

(1)

A statement that the County reserves the right to negotiate directly with any party responding thereto and may enter into a contract with any responding party regardless of price if it is advantageous for the County to do so.

(2)

No public opening of proposals shall be required.

(b)

Prior to distribution or publication, the request for proposal shall be submitted to the County Counsel's office for review as to legal form and sufficiency.

( Ord. No. 1652, § 3, 6-26-2018 )